What are transnational project meetings?

In the Erasmus+ programme, a transnational project meeting is a meeting that brings together representatives from different partner organizations involved in a specific project. These meetings serve as a crucial component of project implementation and coordination and are an integral part of various project types, such as Key Action 2 (KA2) Strategic Partnerships, Key Action 3 (KA3) Support for Policy Reform projects, and other collaborative initiatives funded by Erasmus+.

Key features of a transnational project meeting in the Erasmus+ programme include:

  • Physical gatherings: Transnational project meetings typically involve face-to-face interactions among participants. Representatives from partner organizations travel to a pre-determined location to attend the meeting.
  • Collaboration and communication: The primary purpose of these meetings is to foster collaboration and communication among partner organizations. Participants share progress updates, discuss project activities, exchange ideas, and strategize to achieve project objectives.
  • Project management: Transnational project meetings play a critical role in project management. Partners use these gatherings to review timelines, allocate tasks, and ensure that the project is on track and meeting its goals.
  • Decision-making: Important decisions related to the project’s implementation, budget allocation, and strategic directions are often made during these meetings. Partners collectively decide on various aspects to ensure the project’s success.
  • Sharing best practices: Transnational project meetings offer an opportunity for partner organizations to share best practices, innovative approaches, and successful strategies in relevant fields, such as education, training, and youth work.
  • Networking and building relationships: These meetings provide networking opportunities for participants, enabling them to build professional relationships and potentially initiate new partnerships for future collaborations.
  • Monitoring and evaluation: Transnational project meetings facilitate regular monitoring and evaluation of the project’s progress and outcomes. Partners assess whether the project is meeting its intended goals and make necessary adjustments as needed.
  • Dissemination and visibility: In some cases, transnational project meetings may include dissemination activities, such as workshops, conferences, or presentations, where project results and outputs are shared with a broader audience.
  • Duration and frequency: The number of transnational project meetings and their frequency may vary depending on the project’s duration and complexity. Projects can have multiple meetings scheduled at different stages to address specific milestones and requirements.

Transnational project meetings are essential for effective project implementation, promoting cross-border cooperation, and achieving the goals of the Erasmus+ programme, which aims to support education, training, and youth initiatives, foster international collaboration, and promote positive changes in the participating countries and regions.

Transnational meetings of the Facing Fire project

Santiago de Compostela. November 23th and 27th 2020

Because the restrictions of the state of emergency in response to the COVID crisis, this meeting was organized on line. This first meeting was organized in two different sessions: an internal meeting (November 23th, 2020) for the partners of the project, and external meeting (November 27th, 2020 Education and training needs to fight against wildfire) focused on the dissemination of the project.

The specific issues discused in the internal meeting (November 27th, 2020) were the following:

1. Project management rules. Partnership Agreement + Budget control and time management, Internal Quality and External Assurance Mechanisms.

2. Cross-disciplinary groups to develop intellectual outputs and activities. Service-Learning, Employability and Entrepreneurship, Virtual learning, Didactic-digital materials for service-learning training, Socio-economic impacts of Wildfire, Gender equality.

3. Project implementation. Working plan, responsibilities, main activities. The partners were invited to explain, in an easy way, the activities they are going to coordinate according the proposal.

4. Budget and administration.

The external meeting (November 27th, 2020), open to the national and international community, was focussed on the following issues:

  • FacingFIRE project presentation
  • Working together: Networks on Wilfire
  • Environmental and economic costs of Wildfires
  • Innovative strategies in Training and Education
  • Wildfire, education and training in Southern Europe (Project partners)
  • Wildfire, education and training. Global Overview (Associates): Argentina, Australia, Brasil, Central America, Chile, Bolivia, Lithuania, Mexico, Russia, Republic of Congo, South Africa, Paraguay, United Kingdom, USA.

Aveiro. October 1st, 2021.

  • Analysis of the first face to face activities C2 (Intensive programme for students: designing service-learning projects in fire management 1) and C3 (Short-term joint staff training event 1: exchange of good practices in fire management training.
  • Planning of the next training activities to be held in Athens, around 15th of September, 2022.
  • Planning the first multiplier event, in Florence.
  • Project implementation issues and management budget
  • New schedule for the activities of the project. Due to the restrictions due to the health emergency, an extension of the project was requested from the national Erasmus office. For this reason it was necessary to reorganize the activities of the project.

Florence. July 8th, 2022.

  • Coordination and progress of the intellectual outputs
  • S-L projects carried out in the different countries
  • Coordination of the next joint event to be held 19-24 of Semptember 2022, in Athens
  • Blended mobility coordination for students in 2022
  • Dissemination strategy
  • Analysis about the first Multiplier Event (Service-Learning in Environmental issues), carried our in Florence (7-8 July)

Santiago de Compostela. July 12th, 2023.

  • Coordination and progress of the intellectual outputs.
  • Analysis about the joint events carried in Aveiro (2021) and Athens (2022).
  • Report about the blended mobility management, carried out in 2022 and 2023.
  • Discussion about the two multiplier events, carried out in Florece (July, 2022) and Santiango (2023).
  • Budget management and payments procedures.
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